Group booking

Group bookings are defined with bookings of more than 5 rooms per day and the following terms apply: 

For group booking of 10 and more rooms an administration fee of € 150 per hotel booked applies.

Group Cancellation policy Exhibithors:

 Free cancellation for exhibiting companies and its authorized agents (*) is available according to the following schedule: 

Free cancellation

until

90%

02 January 2020

50%

15 October 2020

25%

15 January 2021

10%

15 February 2021

(*) authorized agent = agencies who provide a written letter of consent, that they are entitled to book on behalf the attending, exhibiting company.

 

Groups Payment policy Exhibithors:

 

Amount due

until

50% of allotment

15 December 2020

50% of allotment

28 February 2021

 

 

Group Cancellation policy Agencies:

 

Free cancellation for exhibiting companies and its authorized agents (*) is available according to the following schedule:

 

Free cancellation

until

50%

15 October 2020

25%

15 January 2021

10%

15 February 2021

 

(*) authorized agent = agencies who provide a written letter of consent, that they are entitled to book on behalf the attending, exhibiting company.

 

Groups Payment policy Exhibithors:

 

Amount due

until

50% of allotment

Upon acontract signature

50% of allotment

28 February 2021

 

Additional cancellations and/or non-arrivals will be charged with the full amount. INTERPLAN tries its utmost to re-sale any late cancelled room to keep the costs for the participants as low as possible. In case of a successful re-sale INTERPLAN will refund any overpaid amount deducted by an administration fee of DKK 325 gross.

Any additional rooms / nights booked after 15 February 2021 must be paid upon time of the booking. Payment is due immediately upon receipt of an invoice.

Method of payments:

Payment shall be carried out by bank transfer to the following bank account:

Bank name: Deutsche Bank AG München
Bank address: Promenadeplatz 15; D - 80333 Munich
Account holder: INTERPLAN AG
IBAN: DE23 7007 0010 0203 4536 00
SWIFT (BIC): DEUTDEMMXX
Reference: ERA-EDTA Hotel 2021 + Invoice number

Credit card payment is offered upon request and against an administration fee of 3% of the invoice sum. Accepted credit cards are VISA, MASTERCARD & AMERICAN EXPRESS.

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